Ad hoc training reimbursements are for one off short courses, workshops, seminars or conferences held within Australia that are relevant to your professional development needs.
The training must:
- not already be offered through the PWSS Academy;
- be related to your duties, tasks and responsibilities;
- provide value for money; and
- be supported by your employing parliamentarian.
Process for requesting ad hoc training approval
Sign in to your PWSS Academy account to access the Ad hoc training application form.
If you don’t have an account or have any difficulty accessing the form, please contact PWSS Academy on 1800 747 977 or email training@pwss.gov.au.
You can complete an application on behalf of your office or team through the online application form.
Please contact the PWSS Training team if you have any questions prior to enrolling or paying course fees.
Process for requesting Ad Hoc Training reimbursements
The PWSS will process financial reimbursement following the completion of the approved training upon receipt of:
- evidence of the successful completion of the training (e.g. certificate of completion), and
- the original tax invoice and proof of payment
Please upload these documents at the Reimbursement stage in your application via the PWSS Academy.
Reimbursement of approved Ad hoc training costs may be made to the applicant or their employing parliamentarian. Alternatively, arrangements may be made with PWSS for an invoice to be provided directly to PWSS by the service provider for payment upon evidence of completion of the course.
Financial reimbursement is not available for:
- a training provider’s travel costs
- venue hire
- an employee’s travel to and from the training. Some trips may be claimable through IPEA Trips for Training.
If an employee receives a discount for upfront or advanced payment of fees, they may only claim reimbursement for the amount paid.
For more information regarding ad hoc training, please refer to the Commonwealth Members of Parliament Staff Enterprise Agreement 2024-27- external site and the Ad hoc Training Guidelines.
Application to attend Ad Hoc Training
Submission requirements
The application to attend ad hoc training form is to be used to gain approval to attend ad hoc training or professional development at Commonwealth expense.
All ad hoc training development or personal development opportunities for MOP(S) Act employees (both personal and electorate) will be considered.
Please note:
- An application to attend ad hoc training should be submitted at least 2 weeks prior to the commencement of the ad hoc training.
- Final approval rests with PWSS and approval should be provided by PWSS prior to ad hoc training commencing.
For more information regarding ad hoc training, please refer to the Commonwealth Members of Parliament Staff Enterprise Agreement 2024-27 and the Ad Hoc Training Guidelines.
Supporting documentation
To ensure there is no delay to reviewing your ad hoc application, please attach the below supporting documentation to your application form:
- Ensure you seek approval of your application for ad hoc training via the approval email template from your parliamentarian or authorised person within the office and attach this to your application. The approval email must include confirmation from the employer that:
- This training has relevance to the work in the office.
- This training provides a genuine development opportunity for the Employee.
- The attendance at this training represents value for money.
- Attach ad hoc training details i.e. confirmation of enrolment, quote for ad hoc training, PDF flyer with details etc.
Mode of submission
Please complete the application to attend ad hoc training web form and attach supporting documentation outlined above. Your application will be forwarded to the PWSS Academy team for review.